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ABML Help center

  • HOME /
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HELP CENTER

To trade with Aditya Birla Money, you will have to become a registered customer. For becoming registered customer, all you have to do is to open a trading account with us.
A trading and Demat account can be opened with us in any of the below 2 ways:

a.Online Account Opening (most preferred) – Only for KRA registered customers

  • Please visit Click Here
  • Click on “Open an E-KYC Account” Click Here
  • Enter your Name, Email ID, Mobile No. (KRA registered number), and City & Submit
  • Please follow the further procedures and get the account opened.

b.Offline Account Opening (Non KRA registered customers)

Please contact to our nearest branch to open an account Click Here if you require any assistance in account opening, please contact us in our TOLL FREE number 1800-270-7000 or can write to us at care.stocksandsecurities@adityabirlacapital.com. When you email us, please also share your mobile number for us to contact you from our side.

For opening a Trading and Demat account with Aditya Birla Money, you need to fill up the following applications as specified below

  • Client Application Form
  • Client Member Agreement for trading on the equities and derivatives segments of NSE & BSE and currency derivatives segments of NSE and MSEI
  • Limited Power of Attorney for transferring securities against sale obligation and margin requirements
  • Risk Disclosure documents
  • Authorization for debiting trading account for DP Charges
  • Application for opening DP Account
  • Agreement of opening DP account

Charges for opening a Trading and Demat account with Aditya Birla Money are as follows:

  • If the account is opened through OFFLINE mode, account opening charges were applicable for both trading account. While opening the account an amount of INR 750 will be levied if the account was opened under normal scheme
  • If the account is opened through ONLINE, Account opening charges will not be applicable

For opening a Trading and Demat account with Aditya Birla Money, you need to fill up the following applications as specified below:

  • Pan Card Copy - mandatory
  • HUF Trading Account will require HUF Pan Card & Karta Pan Card

Identity Proof:

  • Pan Card
  • Passport (within validity period)
  • Voter ID Card
  • Driving License (within validity period)
  • Aadhaar Card

Photographs:

  • Latest passport size colour photograph (2 nos.) to be affixed in the form with signature across it

Address Proof:

(Address proof should contain the complete address mentioned on the application. Only landmark is exception.)

  • Ration Card (client name and address should be legible)
  • Voter ID Card
  • Passport copy (within validity period)
  • Driving License (within validity period)
    • Bank Pass Book / Bank Statement (it should not be more than three months old, if details in the passbook is modified then a bank stamp is required) with copy/cancelled cheque leaf Residence telephone bill (MTNL / BSNL, it should not be more than three months old)
  • Electricity Bill (it should not be more than three months old) Rent Agreement / Leave & License Agreement / Agreement for sale (copy should be notarized in original)
  • Flat maintenance bill, Insurance copy
  • Proof of address issued by any of the following: Bank Managers of scheduled Commercial Banks/Scheduled Co-operative bank/Multinational Foreign Banks/Gazetted officer/Notary public/elected representatives to the Legislative Assembly/
  • Parliament/Documents issued by any Govt. or Statutory Authority
  • Identity card/document with address, issued by any of the following: Central/State Government and its Departments, Statutory/Regulatory Authorities, Public Sector Undertakings, Scheduled Commercial Banks, Public Financial Institutions, Colleges affiliated to Universities and Professional Bodies such as ICAI, ICWAI, ICSI, Bar Council etc. to their Members
  • The proof of address in the name of the spouse may be accepted

Bank Proof:

  • Photocopy of the Bank Passbook or Bank Statement showing Account Number, Name & Address (not more than 4 months old)
  • Cancelled Cheque is for MICR code

* All the documents have to be self-attested by applicant(s).

Once the documentation is over and the account opening procedure is successfully completed, you will be intimated by registered certificate of posting about the details of your trading client code, login id and password within 7 working days. ONLINE Account will be opened within 15 mins

You can view the nearest branch details in the website- Click Here.

Recently SEBI / Exchanges have issued certain guidelines on treatment of Inactive Trading Accounts.

1.If you do not carry out any transaction through your trading account for a period of 12 months across all exchanges, your trading account shall be treated as Inactive.

2.To reactivate your trading account, please go through the link for Re-KYC process Click Here.

Demat account can be opened in the name of a minor child by the natural guardian (parents) or court-appointed guardians only. The guardian needs to fulfill all requirements for documents and KYC norms to open the account in the name of the minor.

A minor cannot be a joint holder in a Demat account. The Demat account can be held only in the name of the minor.Date of birth of the minor is mandatory required, with proof. The account becomes inoperative when the minor turns major. On attaining major status, a new Demat account needs to be opened after completing all documentation. The erstwhile holdings can then be transferred to the new account.

If shares are held jointly with a minor in paper form, they need to first be transferred to the minor and then to the Demat account in the minor’s name.

Customer has to generate the minimum brokerage amount of INR 1000 on monthly basis to avail this facility. Further customer account should not register under DND mode.

Letter of authorization can be provided ONLY when the account is handled by someone (blood relations) else on behalf of the actual account holder.

Valid relationships for LOA:

  • Father & Mother
  • Husband & Wife
  • Son & Daughter

Note: In-laws will not be accepted as a valid authorization.

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Trading account number is the login id for the online portal.

Please go to our ABTrade website: - Click Here

  • Enter your Client/Trading ID in User ID option & Submit
  • Enter the password & Submit

Please go to our ABTrade website: - Click Here

  • Please click on “Forgot Password” or “User Unblock” link
  • Enter your Client/Trading ID in User ID
  • Enter your registered PAN number
  • Enter your registered Email address & click on Submit

You will receive a message as "Success".

A system generated email along with a PDF attachment will be sent to the registered email address. To open the PDF file, please enter your PAN number.

Note: Kindly enter the registered email id with the system

If you are unblocking your account, if you remember the old password, the same can be used to login.

Below details can be modified using the Update Profile option in ABTrade.

  • Mobile
  • Email ID

Once you place a request to modify any of the above, you will receive an OTP on your registered email/mobile number. After you enter the OTP, your modification request will be placed and we will update the information in 1-2 working days.

You can transfer the funds through our Bill desk option.

Below is the list of Banks available with us:-

HDFC Bank, ICICI Bank, Axis bank, State Bank of India, Yes Bank, Kotak Mahindra Bank, Indusind Bank, IDBI Bank, Bank of India, Deutsche Bank, Indian Bank, Karur Vysya Bank, Federal Bank, Lakshmi Vilas Bank, DCB Bank, Bank of Maharashtra, Catholic Syrian Bank, City Union Bank, Dhanlaxmi Bank, Jammu and Kashmir Bank, Saraswat Bank, South Indian Bank, Tamil Nad Mercantile Bank, Indian Overseas Bank, Karnataka Bank.

Please follow these simple steps to transfer funds:-

Please go to our ABTrade website: - Click Here

  • Enter your Client / Trading ID in User ID option & Submit
  • Enter the password & Submit
  • Click on "Transfer Funds"
  • Click on "Add Money"

You can view the status of your Fund transfer in "Transfer Status" option under "Transfer Funds" tab.

What if your registered bank is not available in Bill desk?

For Equity:
Company Name : Aditya Birla Money Limited
Bank Name : Standard Chartered Bank
A/C No : 42705193159
Branch Name : Chennai Rajaji Salai
IFSC Code : SCBL0036078
A/C Type : Current A/C

For Commodity:
Company Name : Aditya Birla Money Limited
Bank Name : Standard Chartered Bank
A/C No : 42705193159
Branch Name : Chennai Rajaji Salai
IFSC Code : SCBL0036078
A/C Type : Current A/C

Note: - We kindly request you to mention your client code in the remarks column of the fund transfer (NEFT) screen for faster processing. Client code is same as your trading code. Also, use only the registered bank account for all the transactions in your trading account.

You can able to download our exclusive trading platform NEST through our website.

  • Please visit Click Here
  • Click on “Downloads” under “Download & FAQ’s”
  • Click on the “Express Trade”(Last tab)
  • Select the user type – Existing or New User
  • Existing User can enter their Client/Trading id and “Download Setup”
  • New User has to enter their details to Register

Note: Download file can be saved in any drive except C Drive.

You have to use your Trading id and password to login to Express (NEST) Trade.

A default charge of INR 250 + tax per month will be charged upfront towards the use of this application. However, the said charges will be entitled to be reversed in case the average monthly brokerage generated by you exceeds INR 500.

Online customer: Customers can generate the report through the online trading portal.

Offline customer: Customers can get the reports either through his branch or customer service.

ABML will share the following reports to the customers on daily / quarterly basis.

  • Digital contract note (Daily)
  • Margin report (Daily)
  • Statement of accounts (Quarterly)
  • DP holding & transaction statement (Quarterly)
  • DP Bill (Quarterly)

Absolutely Yes. You are always in control of your funds at Aditya Birla Money. For refund, you may place a withdrawal request from any of Digital Platforms (Mobile Invest, Abtrade or Express Trade) and the amount will be refunded back through NEFT. This is subject to clear balance in your account after adjusting all outstanding dues.

Any transaction done online goes through a complex process of verifications & authentications between bank, broker and intermediaries. At times, if bank fails to provide the confirmation of a particular transaction, we have to wait before reflecting it in your account. However, the same starts reflecting as soon as we receive a confirmation. At all times, your money is safe and secured.

Online customers can place the request through their online portal.

Please go to our ABTrade website:Click Here

  • Enter your Client/Trading ID in User ID option & Submit
  • Enter the password & Submit
  • Click on "Transfer Funds"
  • Click on "Withdraw Money"

You can view the status of your Fund transfer in “Transfer Status” option under "Transfer Funds" tab.

HDFC Bank, ICICI Bank, Axis bank, State Bank of India, Yes Bank, Kotak Mahindra Bank, Indusind Bank, IDBI Bank, Bank of India, Deutsche Bank, Indian Bank, Karur Vysya Bank, Federal Bank, Lakshmi Vilas Bank, DCB Bank, Bank of Maharashtra, Catholic Syrian Bank, City Union Bank, Dhanlaxmi Bank, Jammu and Kashmir Bank, Saraswat Bank, South Indian Bank, Tamil Nad Mercantile Bank, Indian Overseas Bank, Karnataka Bank.

Yes, we would also like to inform you that, ABML has its own advanced featured Mobile App named “Mobile Invest” which is compatible in Android and iOS platform. In this App, you can customise your investment portfolio in real time and can trade instantly in one touch.
There are NO charges applicable.

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Exchanges Open Close
NSE/ BSE cash (Preopen) 9:00 AM 9:07 AM (approx.)
NSE/ BSE cash & NSE/BSE Future & Options(Normal) 9:15 AM 3:30 PM
NSE/ BSE cash (Close Session) 3:40 PM 4:00 PM
NSE Currency Derivatives 9:00 AM 5:00 PM
NSE Cross Currency Derivatives 9:00 AM 7:30 PM
Commodity 9:00 AM 11:30 PM / 11:55 PM

Intraday means buying and selling the stocks on the same day (during market hours only). Delivery means selling the stocks any day after the date the trade.

Please note T2T (Trade for trade) shall not be settled as intraday.

Contract note: Customer will receive the contract note either by physical or digital contract note mode based on the option selected by the customer while opening the account.

Trade confirmation SMS: Customer will receive the trade confirmation SMS at the end of the day to his registered mobile number. Customer will also receive the net debit / credit details in the trade confirmation SMS.

Order confirmation SMS: Customer will receive the order confirmation SMS for all the orders placed in Derivative segment in OFF line mode.

Yes, late pay-in charge of 23% per annum will be charged to the client

We would like to inform that processing fee is the difference between the minimum brokerage and actual brokerage charged.

Further minimum brokerage would be INR 50 for NSE trade and INR 25 for BSE trade executed from your account. If the actual brokerage generated for the trade executed on a particular day is less than the minimum brokerage as mentioned above, then the difference would be charged as processing fee.

Margin will be calculated based on the cash and security value available in his trading account. If a customer is having INR 100 as a clear credit balance (cash) and the stock value of INR 200 (after haircut value), then client will have the trading margin value as INR 300.

Penalty charges were levied as per exchange guidelines if there is any shortfall in the span, exposure margin, Delivery Margin & Buy premium.

(Initial + Extreme loss margin + Delivery Margin + Buy premium) in FNO segment.

Margin shortfall = Amount of margin required for trading – Available margin for trading.

Demat account is like bank’s saving account, Demat account is used only for depositing shares. We use trading account to buy and sell securities on stock exchanges.

Demat account is not required for trading in futures and options.

Trading holidays for NSE, BSE and NSE FNO for this calendar year

Click Here for BSE Holidays list

Click Here for NSE Holidays list

Trading holidays for MCX and NCDEX for this calendar year

Click Here for MCX Holidays list

Click Here for NCDEX Holidays list

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For re-issue of DIS Book, the client needs to submit a DIS Book requisition slip or a request letter along with the latest transaction statement & pan card copy(self-attested) to the branch personnel / H.O.

Shares in customer current Demat account can be transferred to Demat account maintained with us by issuing appropriate instructions to outside depository participant (DP) / broker through delivery instruction slip (DIS).

Please find the sample DIS for filling the DIS form.

NSDL - Inter Depository Transfer

Inter Depository Transfer - NSDL

BSE - Market Transfer DIS

BSE Market Transfer DIS

NSE - Market DIS

NSE Market DIS

CDSL - Inter-depository

CDSL Inter Depository

CDSL - Off-market DIS

CDSL Off Market DIS

NSDL - Off-market DIS

NSDL Off Market DIS

Market DIS-
The transfer of securities from the Beneficiary Account to a Clearing Member Pool Account is a Market Trade. The client having sold the shares through the Clearing Member (CM) has to transfer the shares to the CM for delivery of shares to the Clearing Corporation.

Off-market DIS-
The transfer of shares from one Beneficiary Account to another constitutes an Off-Market Trade. The transfers are affected between two accounts of clients without the involvement of the broker. The Off-Market trades can be the transfers from one client account to another or from the client's account to the sub-broker's account or from the Beneficiary account of the Clearing Member to the client’s accounts.

Inter-depository DIS-
The transfer of shares from one depository to another depository.

NSDL - DIS Book Request Form (Specimen)

CDSL DIS Book Request Form

CDSL - DIS Book Request Form (Specimen)

NSDL DIS Book Request Form

Shares in customer current Demat account can be transferred to Demat account maintained with us by issuing appropriate instructions to outside depository participant (DP) / broker through delivery instruction slip (DIS).

POA form can be downloaded from our website:

  • Please visit Click Here
  • Click on "Downloads" under "Downloads & Help"
  • Under "CHANGE REQUEST" Tab you can find the "INDIVIDUAL POA FORM FORMAT"
  • Please fill the details and send to our office address:

You may courier the filled up POA form to our corporate office address mentioned below.

Aditya Birla Money Limited
No.53, Ali Center,
Greams Road,
Chennai – 600 006.

Note: Please mention your Client/Trading id in the POA form without fail.

ABML carries out the billing DP charges to all Beneficiary Owners (BO) for the Depository related services as per their agreed Tariff vide the DP agreement signed between the DP & BO. Various transaction charges are: Transaction Fees, Demat / Remat, Account Maintenance Fee, Pledge Creation / Set-up Charges, Pledge Confirmation charges, Pledge Closure – Normal / Unilateral Charges, Pledge Invoke / Confiscate Charges, Destat / Restat, DIS Book Issuance Charges, CAS Charges.

Yes, you can.

To avoid any penalties in case of delivery we recommend you to open a Demat account with us.

You will be charged 44.60** (including GST) per month for Maintenance.

To avoid the monthly charges, you can pay Life Time (7 years) Annual Maintenance charge for INR 1500.

**Can change as per company terms & condition.

In your welcome kit we have sent you the Delivery Instruction Slip (DIS) booklet. Please send us a filled DIS copy with details where you wish to transfer the shares.

In case you don’t have the DIS slip with you, you can raise the request through our Toll Free number 1800-270-7000 or can write to us at care.stocksandsecurities@adityabirlacapital.com. We will generate and courier to your registered address. Then you can send back DIS along with client master of other DP to which share are to be transferred.

To apply for a new DIS in case the old DIS is exhausted, you are required to courier hard copy of DIS request form along with pan card copy for new DIS booklet issue.

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Equity

Policy Inactive

Equity trading account will be considered as inactive if a client does not trade for a period of one year. Calculation will be done at beginning of every month and those clients who have not traded even a single time will be considered as inactive. Shares/credit ledger balance, if any, will be transferred to client within one week of identifying client as inactive. Client will have to give a written request to re-activate his/her account either by submitting physical re-activation form submitted to branch or through their registered e-mail id to abml.active@adityabirlacapital.com.

Client can also re-activate their Equity trading account through their respective online login by providing One Time Password (OTP) sent to their registered primary mobile number.

Equity Account Reactivation Letter Click Here

Client Account Reactivation Email Format Click Here

Commodity

Policy Inactive

Client account will be considered as inactive if the client does not trade for a period of one year. Calculation will be done at the beginning of every month and those clients who have not traded even a single time will be considered as inactive. ABML shall return the balance of funds and securities, if any, lying with ABML, by transferring of funds/securities to the respective clients registered bank/demat account. The client has to make request for reactivation of their account through electronic / physical mode.

Commodities Account Reactivation through Electronic Mode Click Here

Commodities Account Reactivation through Physical Mode Click Here

Pentium 4 & Above
512 MB RAM
Windows XP & above
Broadband connection (min 256kbps)
Microsoft Dotnet framework 2.0

In ABM website, please click on Widget link under Tools & Download menu Click Here.

website_new

Specify the folder to store the downloaded file.

Once the download is complete, user can install the Widget.

Please follow below simple steps to install Widget on your system.

Double Click on the EXE downloaded & Click on next button
widget_img1

Browse & select folder where you want to store the widget.
widget_img2

Click on Next button to confirm installation.
widget_img3

Don’t click on Cancel button during Installation process
widget_img4

Click on close button after installation is completed.
widget_img5

Go to START – Programs - Click on ABM Widget
widget_im6

OR after successful installation done, widget shortcut is created on users desktop. He/she can double click on the shortcut and use application. The widget will give you a precise picture of market trends, news and research, stock alerts and much more.

If the installed Widget does not work, user has to check whether it is corrupted or removed. He/she has to reinstall again by simply double clicking on downloaded setup file.
widget_img7

If Widget is corrupted then user has to select Repair ABM Widget option and click on Finish. In case the widget needs to be deleted, select option Remove ABM option.

In network, if administrator has restricted users to install any product then in that case ABM widget will not install till restriction is removed or Administrator will do this task.

If Internet is down then it will not work.

In ABM website (http://www.adityabirlamoney.com/) Widget related pages are not found, removed, or shifted to any other location then user has to download updated widget setup from website and reinstall again by simply click option of Repair ABM widget.

In case of any other error customer can call on toll free 1800-270-7000 or write email to care.stocksandsecurities@adityabirlacapital.com.

Each InvestPack is a collection of equity, ETFs, and mutual funds that have been hand-picked to create an easy-to-invest portfolio based on a theme.

There is a need for a trading account, a demat holding, which shows all of the equities you own. Don't worry if you don't have any, we've got you covered. Click here to start your ac opening journey

If you look around, you'll find that those who are wealthy have earned their wealth by working for it, not working for it. The only way to generate wealth is to invest in the right assets

Small investments can compound over time. With Pickright, you only need to start saving Rs 10k and we will help you to invest and build wealth. Investing does not require a fixed amount. Earn big by starting small.

There is a trend nowadays of starting young and retiring young. As you grow older, your responsibilities and commitments change, giving you less opportunity to invest and create wealth.

Yes. Working hard early, investing wisely, and retiring early while enjoying your passion is all possible.

Although no one can give a guarantee on investments, we make sure that your investments are protected from market volatility and aim for best returns over time.

In the same way that Rome was not built in a day, wealth is not created in a single day. For the best returns on your investment, we recommend you keep it for at least 3 to 5 years.

A research team and artificial intelligence continuously monitor your investments and send you alerts when it's time to rebalance, so your investments are tension free.

The right time to invest was yesterday, but today is also a good time. Start your investment journey now, you are losing out on opportunities if you don't.

Rebalancing ensures that your portfolio performs better even during times of volatility by taking timely actions. As soon as we suggest an entry and exit for equities, you will be notified by app, WhatsApp and email. To rebalance, open the app and click on rebalancing, then make sure you have enough money in your trading account.

You need to have a demat and trading account with us. If you already have an account with ABM, you can start right away. If not, click here to open an account.

Get as many InvestPacks as you want and invest as much as you want. It's important to note that every InvestPack has a minimum entry amount and you cannot invest below it. InvestPacks have different rebalancing periods and are automatically monitored. Don't worry about your investments. Invest with peace of mind.

NATIONAL PENSION SYSTEM (NPS)
General NPS FAQs
Corporate NPS
Existing Subscribers
General NPS FAQs

The Pension plans under the National Pension System (NPS) are defined contribution plans. During a person's working life, he/she can subscribe to NPS and make contributions to their Individual Pension Account. This will enable them to build a pension corpus from which a regular income will be generated after retirement.

    >Regulated - NPS is regulated by PFRDA, which is established through an Act of Parliament. (PFRDA Act 2013)
  • Pension for All - can be voluntarily subscribed by any Indian Citizen (resident/non-resident/overseas citizen).
  • Low Cost – NPS is one of the lowest-cost pension schemes in the world.
  • Flexible - Subscribers have choices of Point of Presence (PoP), Central Recordkeeping Agency (CRA), Pension Fund and Asset Allocation. The choices exercised can be changed subsequently.
  • Portable – NPS account can be transferred across employment, location/geography.
  • Tax efficiency – Tax incentives are available to subscribers under the Income Tax Act 1961.
  • Optimum returns – Market-linked returns based on investment choices made by the subscriber.
  • Transparent – Subscribers can access their NPS accounts online 24X7 and public disclosures are mandated.

Each subscriber receives a 12-digit Permanent Retirement Account Number (PRAN) card. A lost or stolen card can be reprinted at additional costs.

The entities involved in NPS are as follows:

  • NPS Trust: This trust manages NPS assets and funds in the interest of beneficiaries (subscribers).
  • Central Recordkeeping Agency (CRA): The Central Recordkeeping Agency is responsible for maintaining records, administering the system, issuing PRANs, and handling customer service requests for all NPS subscribers.
  • Pension Funds Manager (PFMs): The ten Pension Fund Manager (PFMs) appointed by PFRDA manage the retirement savings under the NPS.
  • Trustee Bank: This bank is responsible for managing the banking functions of the various NPS entities, viz. PFs, ASPs, Subscribers, etc. Axis Bank has been appointed as the Trustee Bank.
  • Annuity Service Providers (ASPs): After a subscriber exits the NPS, the ASP will deliver a regular monthly pension.
  • Point of Presence (POP): Point of Presence (PoPs) are entities appointed by the PFRDA to provide services to all the citizens of India to open and operate their NPS accounts.
  • Point of Presence Service (POP-SPs): These are the designated branches of registered POPs that extend the reach of NPS. It is the responsibility of the POP/POP-SP to register subscribers, verify Know Your Customer (KYC), receive contributions and instructions from Corporates, and transmit them to the designated NPS intermediaries.
  • Custodian: Stock Holding Corporation of India Ltd. (SHCIL), which maintains custody of the underlying securities.

The NPS is open to Indian citizens between the ages of 18 and 70.

An NRI can open an NPS account. RBI and FEMA periodically prescribe regulatory requirements for NRI contributions. Subscribers' NPS accounts will be closed if their citizenship status changes. An NRI can only open a Tier 1 account.

  • As an individual subscriber through the "All Citizens Model"
  • As an employee through the company of which he is an employee under the "Corporate Model".

No. There is no need to open multiple NPS accounts for one individual since NPS is fully portable across sectors and locations.

  • Tier I – It is mandatory NPS account with restrictions on withdrawal.
  • Tier II – It is optional savings account from which subscribers can withdraw funds at any time.

Particulars Tier I Tier II
Minimum Contribution at the time of account opening Rs. 500 Rs. 250
Minimum amount per contribution Rs. 500 Rs. 250
Minimum total contribution in the year Rs. 1000

Under Section 80CCD(1), Section 80CCD(1B) and Section 80CCD(2) of the Indian Income Tax Act, 1961, contributions to NPS are deductible.

If such an unfortunate event occurs, the nominee will receive 100% of the NPS accumulated corpus as a lump sum.

Definitely. As with any other pension scheme(s), NPS can be voluntarily subscribed to. NPS accounts cannot be held by the same individual at the same time.

To determine the pension amount, the subscriber must contribute, accrue, and earn returns on investments, as well as utilize some of the corpus to purchase annuities through any of the Annuity Service Providers registered with the PFRDA.

Yes, a minor can be a nominee. It will be necessary for the subscriber to provide the details of the guardian and the date of birth of the minor in such cases.

All NPS-related charges can be found here: https://pensionfund.adityabirlacapital.com/Nps_charges.aspx

All of us know that shareholders normally exercised their votes on resolutions proposed by companies through postal ballot. If a company decides to pass any resolution by resorting to postal ballot, it will send a notice to all the shareholders, requesting them to send their assent or dissent in writing on a postal ballot. The process—of seeking shareholders' approval through postal ballot—is not only time consuming but also involves huge cost such as administration and posting costs, paper work, etc. To avoid all these hassles, the new Companies Act 2013, has introduced the concept of voting through electronic means.

E-voting is a common Internet Infrastructure that enables the investors to vote electronically on resolution of companies. Electronic voting replaces the postal ballot process and saves time and cost of the company. e-Voting is a mechanism through which security holders of companies can vote on resolutions electronically any-where and at any-time during the period of voting, through the electronic voting system developed by NSDL and CDSL. In case of e-voting, there is no physical collection and counting of postal ballot papers. Also, there is no need for verification of signatures of the shareholders who have exercised their votes.

e-voting platform service agencies:

In order to solve the problems faced with the postal ballot, NSDL and CDSL have developed an internet based e-voting platform which enables shareholders to vote electronically in a convenient manner. 'User ID' and 'Password' are provided to the shareholders by the agency providing e-voting platform. In case of joint shareholding, e-voting option will be available only to the first shareholder. E-voting facility is available to shareholders holding shares in physical form as well as in demat form.

Electronic voting system:

According to Companies Act 2013, every listed company or a company having at least 1,000 shareholders should provide to its members the facility to exercise their right to vote at general meetings by electronic means. Section 108 of the Companies Act, 2013 deals with the voting through electronic means. E-voting system records votes of the members / shareholders of a company. It also provides data on the number of votes polled in favour or against a resolution proposed by the company. e-voting process is safe and maintains the confidential of the data.

Process of e-voting for a company:

  • A company desiring to use the e-Voting system has to sign the agreement and accept the terms and conditions for usage of the e-Voting system with CDSL.
  • The notice of the meeting should mention that the business may be transacted through electronic voting system and the company is providing facility for voting by electronic means.
  • The company through its Register and Transfer Agent (RTA) will set up the e-voting schedule on its website. The company will upload the resolutions on which voting is required and generate an Electronic Voting Sequence Number (EVSN) / Electronic Voting Even Number (EVEN). The Company will upload the Register of Members.
  • CDSL / NSDL will generate the password for each shareholder and print the same in a secured manner, which is to be sent to all the shareholders.
  • The company will then communicate the password, EVSN /EVEN and the procedure for e-voting along with the notice of resolution to all the shareholders.
  • At the end of the voting period, the portal where votes are cast will be blocked and no additional votes will be accepted by the company.
  • After the voting period is over, a scrutiniser prepares a report of the votes cast in favour or against, if any, forthwith to the Chairman.
  • A scrutiniser is an individual who monitors the entire process of e-voting. Appointed by the company, a scrutinizer, may be a practising chartered accountant, cost accountant, company secretary or an advocate. The scrutiniser scrutinizes the e-voting process in a fair and transparent manner.
  • E-voting shall remain open for at least for one day and maximum for three days. In all such cases, such voting period should be completed three days prior to the date of the general meeting.

Process of e-voting for shareholders:

  • The shareholders can login to the e-voting system using their user-id (i.e, demat account number / folio number), PAN and password.
  • After logging in, demat shareholders will have to confirm their personal details and compulsorily change their password. This password can be used by demat shareholders for voting on resolutions of any other company in which they are eligible to vote.
  • During the voting period, the shareholders can visit the e-voting website and select the relevant EVSN / EVEN / company for voting.
  • Shareholders can view the detailed resolutions on the website and cast their vote available for voting.

Advantages of e-Voting to company:

  • Reduction in administration cost and paperwork of the company.
  • No need to store physical ballot papers.
  • Accurate counting of votes.
  • Declaration of results in a very short time.
  • No need to verify the signatures.
  • Voting can be done from anywhere.
  • Voting process is faster transparent and cost efficient

Advantages of e-Voting to shareholders:

  • Ease of voting: no pasting and posting.
  • Ample time to vote till the last day.
  • Once the shareholder excises his vote, no option is available to the shareholders to modify his casted vote.

How will proxies vote?

Voting through proxy is permitted to help investors who cannot attend the meeting to appoint a person designated by them to vote on their behalf at the meeting. Through e-voting the investor can vote directly on the resolutions proposed at a place and time of their convenience. E-voting would eliminate the need of appointing a proxy.

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